Mission: At VIP Volleyball LLC, we are dedicated to developing our players with strong fundamentals and technical skill instruction. We’ll also be encouraging responsibility through life lessons, both on and off the court. We prepare players with the physical and mental skills they need to be better athletes, overcome obstacles, and achieve their goals. We are committed to provide a training environment for all to develop competitive volleyball skills, build confidence and leadership but most importantly, have fun!
VIP Organizational Values
Expectations of Coaches
Each coach’s main objective is to provide our athletes with as much quality individual and team training as possible in a positive and encouraging learning environment. They are required to communicate effectively, plan and organize their team’s individual practice sessions, administer instruction at tournaments, and develop the composition and organization of the team. Our coaches strive to be to be excellent role models for the players and all others with whom they may come into contact. The staff of VIP Volleyball will provide all the administration for tournaments, travel, and finances within the club so our coaches can concentrate on coaching and their own professional growth.
At VIP, we consider practice attendance to be of the utmost importance. We acknowledge that volleyball is the ultimate team sport. Our teams require each individual to be present at practices, work hard, and be the best they can be. Our teams rely on the work of the individuals to be a successful team.
This season, in particular, the health and safety of our athletes is our top priority. As we
set this attendance policy, we want to ENSURE that our athletes attend practices only if
they are feeling well enough, can legally do so (following quarantine mandates), and
have not been exposed to anyone with COVID-19 in the past 14 days. Athletes are
expected to stay home if they have exhibited any of the COVID-19 symptoms as
defined by the CDC. (if exposed and has symptoms, the player must follow the
CDC guidelines before returning to practice)
This season, we are asking our families to be committed to VIP and prioritize their
team. This year, we are breaking attendance exceptions down into three
categories: mandatory absence, acceptable absence, unacceptable absence. Please
see below for further breakdown.
1. Exhibiting any of the COVID-19 symptoms as defined by the CDC
2. If quarantining (suggested or mandatory)
3. Exposure to COVID-19 in the past 14 days
1. Academic Event- with at least 2 days notice for practice- if possible, need 2 week’s notice for tournaments
2. Injury with a Dr’s Note keeping them from practice (i.e., Concussion, ankle injury, etc)
3. Planned family vacation with prior approval from coach (min of 2 weeks notice)
1. Concert tickets
2. Attending a birthday party
3. Too tired to practice
If players miss a practice due to an unacceptable absence, their playing time at a tournament may be affected. If players miss multiple practices due to unacceptable absences, they will be given a formal warning, followed by removal from their team.
We know that conflicts will arise with this and we are willing to work with our athletes, high school coaches, and athletic directors to be accommodating. However, we are requesting that our athletes make VIP practice a priority and do whatever they can to be at as many practices as possible. If a player cannot attend practice, they are responsible for communicating this directly with their coaches at a minimum of at least 24 hours in advance (when possible), with much more notice preferred.
For our younger players (12-14 years old), parent communication regarding attendance is acceptable, however our older players (15-18 years old) need to communicate directly with their coach. Coaches will share their preferred method of communication at the beginning of the season.
Lastly, we understand and value how hard our athletes work to maintain their strong academics. VIP teams practice twice a week, for two hours each practice -- a total of four hours per week. Student-athletes must be responsible for and on top of their academic schedules and assignments more than other students. We expect our players to be able to manage their time and assignments to make VIP events a priority.
The team’s head coach is responsible for the composition of the team and determining playing time. Each athlete will receive equal training time and repetitions in practice sessions, but we cannot and will not guarantee playing time to anyone. It is in the best interest of the team that we compete for championships and this involves some players not playing in some matches. The head coaches will make their decisions based on a player’s attendance at practices, the importance of an event, the player’s attitude, work ethic, and proficiency at required skills, and most importantly the team’s needs.
As parents, please understand that our coaches do their best do get everyone playing time, but their primary focus at tournaments is the teams’ success. If a parent wishes to discuss playing time with a coach we require this NOT BE DONE AT THE TOURNAMENT. It is very disruptive to the team if a parent confronts a coach in this setting. Consequently, if a coach is confronted by a parent during a tournament, that parent’s child may sit out the following match. In short, please save these discussions until after the tournament.
The following procedures are in place to resolve playing time issues or concerns:
Communication with Coaches Protocol
If a parent has a concern regarding their player, their player needs to schedule a time to meet with the coach and follow the above protocol. Failure to do so may result in your child being dismissed from the club. The parent may not request a meeting unless the player has met with the coach first, then VIP will allow a parent/player meeting with the club director, coach, and the administrator of the club.
Parents may not talk negatively about another player to another parent, coach, or any member of the club. Please worry about your own player. In the midst, this does happen, the parent will be given a warning and if it happens again, they may be asked to remove themselves from the tournament/ practice, etc. We are a team; we must build each other up- not tear others down.
For the 2021-2022 season, due to COVID-19, parents of ALL teams are responsible for travel to all playing venues. This includes to and from hotel to site for not in-state and out-of-state tournaments.
We distribute hotel information for parents in advance on your team schedule page so teams may make reservations at the same hotel. For the 2021-2022 season, due to our attempt to stop the spread of COVID-19, players of ALL teams will stay in their parent’s hotel room. We cannot guarantee space or make reservations for parents, but we will ask hotels to hold rooms for parents until a specified date. If you have not made a reservation by that date, we cannot hold the room.
Team Bonding and Training
To facilitate team cohesion and purpose, VIP coaches may ask parents to organize team bonding activities throughout the season.
Strength, Conditioning and Vertical Training
VIP Volleyball is partnered with Ignite Performance in Chandler. Where their training style is distinct in that they take a movement-based approach to training our athletes. While speed, power, and acceleration are staples of their training programs, they recognize that those qualities alone DO NOT make great athletes.
Club Dress Code
Members of VIP Volleyball are representing themselves, their team and the club. Players are not to wear clothing that is revealing, cut or torn, or clothing that represents another club affiliation. Players should refrain from wearing cut-off t-shirts, sports bras without shirts, short shirts that show the stomach or cleavage, or low-cut tank tops. Players traveling to or from a tournament venue are required to be in Team Apparel.
Drug and Alcohol Policy
Being a member of the VIP program us a responsibility and a privilege. Therefore, the possession or use of any controlled substance, alcohol, tobacco products by an athlete is strictly prohibited and will not be tolerated. In the event of the above instances the club director reserves the right to immediately remove the player from the team.
VIP has teams that travel regularly to play in tournaments, teams where travel is limited to a few events per season, and teams where there is no travel other than local travel to and from our own area. VIP prohibits all types of physical abuse, sexual abuse, emotional abuse, bullying, threats, harassment and hazing, all as described in the USA Volleyball SafeSport Handbook. VIP has established policies to guide our travel, minimize one-on-one interactions and reduce the risk of abuse or misconduct. Adherence to these travel guidelines will increase player safety and improve the player’s experience while keeping travel a fun and enjoyable experience.
We distinguish between travel to training, practice and local tournaments (“local travel”) and team travel involving an overnight stay (“team travel”).
Local travel occurs when VIP does not sponsor, coordinate or arrange for travel.
•Players and/or their parents/guardian are responsible for making all arrangements for local travel. The team and its coaches, managers or administrators should avoid responsibility for arranging or coordinating local travel. It is the responsibility of the parents/guardians to ensure the person transporting the minor player maintains the proper safety and legal requirements, including but not limited to: a valid driver’s license, automobile liability insurance, a vehicle in safe working order, and compliance with applicable state laws.
•The employees, coaches and/or volunteers of VIP or one of its teams, who are not also acting as a parent, should not drive alone with an unrelated minor player.
Overnight travel occurs when VIP or one of its teams, coordinates or arranges for travel so that our team can compete locally, regionally or nationally. Because of the greater distances, coaches, staff, volunteers and chaperones will often travel with the players.
•When possible, VIP will provide reasonable advance notice before team travel. Travel notice will also include designated team hotels for overnight stays as well as a contact person within VIP or the team. This individual will be the point of contact to confirm your intention to travel and to help with travel details.
•Regardless of gender, a coach shall not share a hotel room or other sleeping arrangements with a minor player (unless the coach is the parent, guardian or sibling of the player).
•The coach or his/her designee will establish a curfew by when all players must be in their hotel rooms or in a supervised location. Regular monitoring and curfew checks will be made of each room by at least two properly background screened adults. At no time should only one adult be present in a room with minor players, regardless of gender.
•Team personnel shall ask hotels to block adult pay per view channels.
•Individual meetings between a coach and a player may not occur in hotel sleeping rooms and must be held in public settings and with additional adults present.
•Team meetings between a coach and their team may not occur in hotel sleeping rooms and must be held in public settings and with additional adults present.
•The team will make every effort to accommodate reasonable parental requests when a child is away from home without a parent. If any special arrangements are necessary for your child, please contact the team personnel who can either make or assist with making those arrangements.
•No coach or chaperone shall at any time be under the influence of drugs or alcohol while performing their coaching and/or chaperoning duties.
•In all cases involving travel, parents have the right to transport their minor player.
•Prior to any travel, coaches will endeavor to make players and parents aware of all expectations and rules. Coaches will also support chaperones and/or participate in the monitoring of the players for adherence to curfew restrictions and other travel rules.
•If disciplinary action against a player is required while the player is traveling without his/her parents, then except where immediate action is necessary, parents will be notified before any action is taken, or immediately after.
•Players are expected to remain with the team at all times during the trip. Players are not to leave the competition venue, the hotel, restaurant or any other place at which the team has gathered without the permission/knowledge of the coach or chaperone.
•When visiting public places such as shopping malls, movie theaters, etc., players will stay in groups of no less than three persons and should be required to have their mobile phones with them. Athletes 12 and under will be accompanied by a chaperone/parent.
•Respect the privacy of each other;
•Only use hotel rooms with interior entrances;
•Must wear seatbelts and remain seated in vehicles;
•Be quiet and respect the rights of teammates and others in the hotel;
•Be prompt and on time;
•Follow cell phone usage guidelines established in Players Manual;
•Follow social media guidelines established in Players Manual;
•Respect travel vehicles;
•Follow club travel dress code including cover-up of spandex outside the playing venue;
•Use appropriate behavior in public facilities, including language;
•Abide by both the ” in- rooms” and “lights out” curfews;
•Players must stay in assigned hotel room; or with family members
•Needs and well-being of the team come first.
•No room service without permission if club has paid for room*
•Players are responsible for all incidental charges
•Players are responsible for any damages or thievery at hotel
Code of Conduct / Honor Code
1. Team members will display proper respect and sportsmanship toward coaches, officials, administrator, teammates, fellow competitors and the public at all times.
2. Team members and staff will refrain from any illegal or inappropriate behavior that would detract from a positive image of the team or be detrimental to its performance objectives.
3. The possession or use of alcohol or tobacco products by any athlete is prohibited.
4. The possession, use or sale/distribution of any controlled or illegal substance or any form of weapon is strictly forbidden.
5. Team members are reminded that when competing in tournaments, traveling on trips and attending other club-related functions, they are representing both themselves and [Club]. Athlete behavior must positively reflect the high standards of the club.
Failure to comply with the Honor Code as set forth in this document may result in disciplinary action. Such discipline may include, but may not be limited to:
i. Dismissal from the trip and immediate return home at the athlete’s expense;
ii. Disqualification from future tournaments, either local or traveling;
iii. Financial penalties;
iv. Dismissal from team; and/or
v. Penalties set forth in the USA Volleyball Participant Code of Conduct, which may include a lifetime ban.
Players are to refrain from inappropriate physical contact at team activities.
Players are to refrain from the use of inappropriate language.